Assistant Registrar: CONTISS 9

1. JOB IDENTIFICATION

Job Identification

Job Type

Non academic

Department

Registry

Maximum Available Vacancies

5 Positions

2. JOB PURPOSE

The Assistant Registrar is a custodian of institutional governance, entrusted with interpreting statutes, implementing Senate and Council decisions, and safeguarding the integrity of academic and administrative records within a world-class African university system. This job’s purpose is to provide senior-level administrative leadership in the Registry, coordinate policy implementation, oversee records integrity, and contribute to institutional governance and quality assurance.

3. KEY DUTIES AND RESPONSIBILITIES

Coordinate major Registry functions (admissions, examinations, records, graduation). Interpret and apply University laws, statutes, regulations and Senate decisions. Prepare high-level reports, briefs and policy documents. Supervise and appraise Registry staff under assigned units. Support Council, Senate and statutory committee secretariat functions. Ensure compliance with NUC, government and institutional regulations. Contribute to digitisation, reform and continuous improvement of Registry processes.

4. MINIMUM QUALIFICATIONS

Minimum Qualifications

A Bachelor’s degree (minimum of Second Class Lower Division) in Public Administration, Law, Business Administration, Social Sciences or relevant discipline from a recognised institution with six (6) years’ cognate experience, Certificate of NYSC Completion/Discharge. Must be proficient in Information and Communication Technology (ICT), and must provide evidence of requisite professional registration. A Master’s degree is a strong advantage.

4.1 Academic Qualifications (Mandatory)

A Bachelor’s degree (minimum of Second Class Lower Division) in Public Administration, Law, Business Administration, Social Sciences or relevant discipline from a recognised institution with six (6) years’ cognate experience, Certificate of NYSC Completion/Discharge.

5. MINIMUM EXPERIENCE REQUIREMENT

At least six (6) years relevant post-qualification administrative experience in a university or comparable institution. Membership/Fellowship of NIM, CIPM, or other recognised administrative bodies.

6. REQUIRED SKILLS AND COMPETENCIES

University governance and statutes Policy interpretation and implementation Strategic administration and supervision Advanced report writing and documentation Digital registry systems and data governance

7. PERSONAL ATTRIBUTES

Proven integrity, discretion and ethical leadership. Sound judgement in academic and administrative matters. Strong organisational and people-management skills. Strategic thinking and reform orientation. Deep commitment to UAST’s vision of excellence, relevance/credibility and institutional legacy.